Event run-of-show template
A run-of-show is the timed plan for an event, with one row for each part and the person who runs it. Writing one before a 60-minute session means nobody running it is guessing when questions start or who closes.
The template
| Time | What happens | Who |
|---|---|---|
| 15 minutes before | Hosts arrive or join, and check sound, slides and the screen share | Host and co-host |
| 0:00 | Welcome, who the session is for and what people will leave with | Host |
| 0:05 | First main section | Host |
| 0:25 | Second main section or a guest | Host or guest |
| 0:45 | Questions from the room or the chat | Co-host reads, host answers |
| 0:55 | What to do next, and where the notes will be posted | Host |
| 1:00 | Close | Host |
One week before
- Publish the event and share the link in your community and with anyone who isn't a member yet.
- Confirm who runs each part and send them this run-of-show.
The day before
- Test the meeting link or room, and the slides or screen you plan to share.
- Post a reminder in the community with the start time.
After the event
- Post a recap with the main points and any links you promised.
- Download the list of who registered and send a thank-you with the next date.
Using it on Lockers
Choose New event on Calendar and pick in person, hybrid or an external meeting link, which work on every plan. People register from the event page, and Lockers emails each registered person the day before and 15 minutes before the start. Guests can register for a free event with a free Lockers account without joining your community, and on Basic or Pro you can sell tickets from $1 to $10,000 once Stripe is connected. Basic is $7 a month with a 5% fee, plus Stripe processing. Pro is $67 a month with a 1% fee on ticket sales plus Stripe processing. After the event, the People tab shows who registered and lets you download the list as a CSV with email addresses. On Pro you can run the session in the Live room, which staff can open 15 minutes before the start, the same time as the first row of this template. See create an event and event people and attendance.